Programme and Events Coordinator
Title: Programme and Events Coordinator
of Work: Permanent
Part-Time, 4 days per week, 10am-6pm
weekend and after-hours work is required, this time may be taken as time in
to increase to 5 days per week if required.
relationship: Reports to the
Conditions: In accordance with the
Social, Community, Home Care and Disability Services Industry (SCHCADS) Award
(pro rata 4 days per week = $46,800)
days personal / sick leave, 4 weeks annual leave, 9.5% superannuation.
NORTH SYDNEY COMMUNITY
North Sydney Community
Centre is a vibrant hub of activity! If you have energy, enthusiasm, if
you’re a stickler for detail, a creative thinker, confident to share your
ideas, thoughts and experience, and happy to learn some new skills – then
we would like to talk to you!
The Centre offers a
diverse range of community programs including Explorer’s Playgroup, After School Care, and the bi-monthly Northside Produce Market. Each term over 100 classes,
workshops and events are offered during the week and weekends. Most weekends there is a
busy schedule of regular and casual venue hirers.
ABOUT THE ROLE
The primary focus of this role is to schedule
and plan the weekly classes, weekend workshops and events for North Sydney
Community Centre. The role is integral to the management of the Community
Centre and works alongside and is supported by the Programme Administrator
& Venue Hire Coordinator; Marketing Coordinator; Northside Produce Market
Coordinator; Playgroup Coordinator; After School Care Coordinator; the
Assistant to the Director and the Director.
part of the administrative staff this role requires you to work harmoniously
and respectfully as part of a small team. Whilst each staff member has their
individual responsibilities, all staff answer phones; process enrolments when
required; and undertake duties beyond their specific job description.
North Sydney Community
Centre is a not for profit independent organisation.
This role requires an exceptional level of
communication with management committee, tutors, students, Centre staff, North Sydney
Council, software developers, volunteers and the general public.
and Event Management
- Creatively develop the Centre programme
in order to maintain a dynamic, interesting, varied and appealing range of
activities for the community
- Manage a balance of revenue raising
opportunities with free community events
- Schedule classes, workshops and
community events up to a year in advance
- Ensure programmes and events are
produced on time, on schedule and on budget
- Manage all course proposals from
potential tutors or facilitators and source substitute tutors when necessary
- Assess class viability including tutor
fees, workshop fees and materials expenses
- Write or edit course descriptions for
both What’s On Guide and website
- Ensure all tutor biographical details,
promotional images, materials lists, minimum and maximum students, equipment
needs, and pricing structure are up to date for the website
feedback forms for events
student feedback to tutors when required
- Manage all Centre events such as Choir
Performance Concerts (day and evening); annual Student and Tutor exhibition and
Community Centre Open Day; Art Exhibitions; In Conversation events; Annual
General Meeting; Fundraisers and Volunteer events
- In collaboration with
the Venue Hire Coordinator maximise the use of the Centre by the local
residents, general public and the corporate sector.
- Support the Market Coordinator on
Northside Produce Market events, workshops, talksand promotional opportunities
with the Marketing Coordinator and Graphic Designer on all marketing collateral
including What’s On Guide, flyers, posters and social media.
grant applications when required
- Liaise with database and web developers
to continue to drive innovation and efficiency in the software and systems we
- Process enrolments
- Meet and greet with a smile, in person
and via email
- Answer phone and walk in enquiries
to manage unrelated community enquiries
KNOWLEDGE, SKILLS AND
EXPERIENCE - REQUIRED
management skills with the ability to plan in advance and adhere to
deadlines, and adjust to seasonal changes in work demands
- Event management
experience and attention to detail
ability to develop projects from an idea through to completion
computer skills (we work on Mac)
communication skills, both written and verbal
- Excellent interpersonal
and stakeholder management skills and the capacity to engage with people across
all ages, cultural and socio-economic backgrounds or with a physical or
to cope with changing priorities and distractions in a fast-paced
environment with conflicting demands on time (phones, people walking in the
- Demonstrated ability to
work both independently and harmoniously as part of a team.
- A personal commitment
to justice, equity, dignity and confidentiality.
KNOWLEDGE, SKILLS AND
EXPERIENCE - DESIRABLE
- Degree, diploma or
equivalent qualifications relevant to the position.
- Knowledge of MAC,
Filemaker, Indesign, Mailchimp, Survey Monkey
- Grant writing
- Understanding of
- Understanding and
practical knowledge of social media platforms
- Volunteer management
- Increase in participation in the Centre’s established programs
- Development of successful new programs
- Increased awareness of the Centre's activities within the local and wider community
- Sustainable financial results
Email your application to the Centre Director, Joanna Goodwin as soon as possible, or at the latest by 9am Tuesday 8th October, 2019.
P: 02 9922 2299
We will be assessing and interviewing candidates as applications are received. Ideally we would like the successful candidate to start immediately however understand that four weeks notice may be required.
Please include your CV and a cover letter outlining the knowledge, skills and experience that you would bring to this role.
We will endeavour to contact all applicants in regards to the success of their application, however due to our limited staff resources if we haven't contacted you within two weeks of the close of applications you have not been successful in moving to the interview stage.
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